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Business Letter Parts

Identify the standard parts of a business letter and other related terms.

DatelineDisplays the date the letter was keyed and mailed.
Inside AddressConsists of the receiver's name and title, street address or post office box number, and the city/state/zip code.
SalutationA formal greeting consisting of the receiver's title and last name.
BodyThe paragraphs of the letter.
Complimentary ClosingA formal "goodbye" after the body of the paragraph.
AuthorThe person who wrote the letter.
Author's titleThe official title of the author.
Reference initialsThe two or three-letter acronym of the name of the one who typed the letter.
Enclosure notationA note specifying that additional items have been included with the mailing of the letter.
Copy notationA note signifying that another person will receive a copy of the letter.
Block styleAll items of the business letter begin at the left margin.
Modified block styleAll items of the business letter begin at the left margin except the date, complimentary closing, and author's name and title, which are keyed begnning at the center point.
Open punctuationOmit the punctuation following the salutation and complimentary closing.
Mixed punctuationUse punctuation after the salutation and complimentary closing.


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