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Business and Personal-Business Letters

Improve your understanding of formatting letters by completing the activities.

AB
business lettera letter written by an individual representing a business firm
personal-business lettera letter written by an individual representing himself or herself
block formattingall parts of the letter begin at the left margin
return addressthe address of the person writing the letter and is keyed above the date
reference initialsthe initials of the person keying the letter
writer's identification (business letter)the typed name and title of the person signing the letter
complimentary closingexamples: sincerely, truly yours, in regards
salutationgreeting: To Whom it May Concern, Dear, Ladies and Gentlemen
title line (part of the writer's ID)the position of the person writing the letter
inside addressthe address of the person receiving the letter
quadruple spacefour enters after the date and closing
double spaceafter each part except between the signature line and the title line
2 inches (sometimes 2.5)the standard amount of space from the top of the page
letterheadA place on the letter than ususally includes a company's name or a person's name and the address. Also, it usually includes phone numbers.
date linethe month, day, and year (the first line of a letter)
bodythe part of the letter that contains the message of the letter
signaturehand written on the letter by the writer of the letter
writer's identification (p-b letters)the typed name and address of the person signing the letter
enclosure notationtyped after the reference initials to let the reader know other items are included with the letter



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