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Unit 3 Storage and Retrieval of Information

Revise the use of Databases, Spreadsheets, File Management and Security of Information.
AB
DatabaseUsed to hold records
SpreadsheetUsed for calculations
Alphabetical filingIn order of the alphabet
Numerical filingFiles are given numbers
Chronological filingFiles arranged in date order
Release markAllows a document to be filed
IndexA master list of files
FieldA column in a database
RecordA row in a database
Formatting a fieldTo show a text, number, date or currency field
FilteringUsed for searching or sorting data
EditingAmending information
DataInformation
FormulaeDoes the calculations
ChartingProducing diagrams from data
MicrofilmingConverting paper files to film
PasswordSecurity measure
VirusProgram which interferes with computer system
BackupMake additional copies
Data ProtectionProtects personal privacy


Mrs Parker
Belmont Academy

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