| A | B |
|---|
| Use letters of the alphabet to determine the order in which a record is filed | Alphabetic storage |
| Using a combination of alphabetic and numeric characters in filing | Alphanumeric filing |
| The arrangement of records by date, usually by year, month, or day | Chronological filing |
| Marking the record by the name, subject, location, or number that was determined in the indexing process | Coding |
| Computer output to laser disc | COLD |
| A method of filing under a separate name when the record may be called for by more than one name | Cross-reference |
| Tabs on folders made in various widths | Cuts |
| Allows the user to organize, enter, process, index, sort, select, link to related files, store, and retrieve information | Database software |
| A system that does not require referring to anything but the file to find the name | Direct access |
| Assists in managing electronic, microimage, and paper filing systems | Document management systems |
| Sorts the records and stores the information based on one or more key fields or metadata fields | Electronic indexing |
| Arranging records by geographic location | Geographic filing |
| Records that are necessar4y to an orderly continuation of a business and are replaceable only with considerable expenditure of time and money | Important records |
| Determining the way the record is to be filed - the name, the subject, the number, or the geographic location | Indexing |
| Checking to see that the correspondence is ready to be filed | Inspecting |
| Combine database software with spreadsheet and wordprocessing software so users can easily move stored information from one application to another | Integrated packages or software suites |
| Unique identifiers | Keywords |
| Database of information about the documents | Metadata fields |
| A sheet of film containing a series of images arranged in grid patterns | Microfiche |
| A roll of film containing a series of frames or images | Microfilm |
| Records given numbers that are arranged in numeric sequence | Numeric method |
| Active records transferred to inactive status at the end of the stated period | Periodic transfer |
| Records continuously transferred from the active to the inactive files | Perpetual transfer |
| Asking the electronic system to display information in a certain way | Query |
| Any type of recorded information, a unit of recorded information either received or created within an organization | Record |
| The systematic control of records from the creation of the record to its final disposition | Records management |
| A statement to identify how long a record should be retained and where in the organization | Records retention schedule |
| A method of filing records that includes alphabetic and numeric systems | Records storage systems |
| Arranging records by their subject | Subject filing |
| A numeric filing order in which the final digits of a number are used as the first filing unit | Terminal-digit filing |
| Files used to tickle your memory and remind you to take certain actions | Tickler files |
| Records that are useful for the smooth, effective operation of an organization | Useful records |
| Records that cannot be replaced and should never be destroyed | Vital records |
