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Java Games: Flashcards, matching, concentration, and word search. |
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Meeting Terminology
This exercise is to test your knowledge of the most common terms used in meetings.
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Abstention, 
| Choosing not to vote for or against a motion,
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| Ad hoc,
| Coming together for a specific task only,
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| Addendum | Words added to a motion that is proposed,
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| Address the chair,
| This describes what a member wishing to make a contribution must stand and do,
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| Adjourn,
| Closing a meeting before all items in an agenda are discussed to be continued later,
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| Amendment,
| A changing in the wording of a motion,
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| Attendance sheet,
| A prepared listing for recording who is present at a meeting,
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| Ballot,
| A form on which a secret vote is marked,
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| Casting vote,
| A vote allowed a chairperson when there is a tie,
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| Closure,
| A proposal by a member to end discussion on a particular matter,
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| Call to order,
| A statement used by a chairperson to officially start a meeting,
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| Constitution,
| A document outlining the rules and regulations for the conduct of the business of an organization,
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| Dropped Motion,
| A motion that has not been supported (seconded) by another member or which the proposer has chosen to withdraw,
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| En bloc,
| Everyone taken together as a group,
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| In camera,
| A meeting held in private without access by the public,
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| Intra vires,
| A decision made within the powers or laws of the organization,
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| Joint committee,
| The merger of two or more committees,
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| Chairperson/Chair,
| A person appointed or elected as the highest position in the organization or committee and who conducts meetings,
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| Majority,
| The greater number of votes cast for or against a matter,
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| Memorandum of Association,
| A document stating the name , address, objectives and membership of a registered company,
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| Articles of Association,
| A document outlining the internal regulations governing a registered company,
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| Minutes,
| A record of a meeting including its discussions, decisions and resolutions,
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| Next Business,
| This refers to movement from one item on the agenda to another as announced by the chairperson,
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| Point of Order,
| A question bought by a member on whether or not the current meeting or part thereof is allowed by the rules. (Found in Parliament),
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| Poll,
| Voting by ballot paper,
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| Postponement,
| Agreement to put off a meeting to a later date,
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| Proxy,
| A person who is authorized by another to vote on their behalf,
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| Quorum,
| The minimum number of members who need to be present to have a valid meeting,
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| Resolution,
| A motion which is passed by a meeting by a majority vote,
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| Rider,
| An addition to a resolution which must be proposed, seconded and voted on separately,
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| Standing committee,
| A committee that is permanently appointed to carry on routine activities,
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| Status quo,
| Everything remains the same in its existing state,
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| Sub-committee,
| A smaller committee made up of members of the main committee to deal with and report back on a particular matter,
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| Terms of reference,
| A statement setting out the work to be undertaken by a member or committee,
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| Ultra vires,
| A decision made outside of the powers or laws of the organization,
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| Unaminous,
| Approved by all present at a meeting,
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| Verbatim,
| A word-for-word account of a contribution of a speaker,
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| Vote of no confidence,
| A vote taken against the chairperson by a majority of members during a meeting,
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| Ex-officio,
| A person who holds special office but is not an official member of a committee and as such is not normally allowed to vote,
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| Ratify,
| To approve of a motion made at a meeting,
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| Aye,
| A verbal approval for a motion (Will ratify a motion),
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| Nay,
| A verbal disapproval for a motion,
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| Motion,
| A formal consideration of a matter for which a decision is required brought by one person (proposer),
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| Proposer,
| A person who suggests or introduces a motion,
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| Member,
| A part of a group/organization and who can be appointed to a committee,
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| Committee,
| A group officially delegated by members of an organization to act on their behalf,
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| Treasurer,
| The person responsible managing the funds of a committee,
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| Seconder,
| A person who supports a motion after being proposed and before it is discussed,
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| Convener,
| The person who invites members to a meeting usually the chairperson,
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| Secretary,
| The person responsible for making arrangements for the meeting, assisting the chair during and preparing minutes after.,
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Bishop Anstey High School East |
| Trincity |
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