| A | B |
|---|
| Dateline | Displays the date the letter was typed and mailed. The date must be spelled out completely and not abbreviated. |
| Inside Address | Consists of the receiver's name and title, street address or post office box number, and the city/state/zip code. |
| Salutation | A formal greeting consisting of the receiver's title and last name. (Mr./Mrs./Ms. Smith) If the letter is being sent to a company (Ladies and Gentlemen). If you know it is a company of males only (Gentlemen) Females only (Ladies). If you are given the person's title and not their name (Dear Sir or Madam) |
| Body | The paragraphs of the letter. Should be at least three paragraphs. |
| Complimentary Closing | A formal "goodbye" after the body of the paragraph. Sincerely, Yours truly, Cordially yours) |
| Author | The person who wrote the letter. |
| Author's title | The official title of the author. (President, Vice President, Editor) |
| Reference initials | The two or three-letter acronym of the name of the one who typed the letter. (vas) |
| Enclosure notation | A note specifying that additional items have been included with the mailing of the letter. (Enc., Enclosure) |
| Copy notation | A note signifying that another person will receive a copy of the letter. (pc V. Arrington) |
| Block style | All lines of the business letter begin at the left margin. |
| Modified block style | All lines of the business letter begin at the left margin except the date, complimentary closing, and author's name and title, which are keyed beginning at the center point. |
| Open punctuation | Omit the punctuation following the salutation and complimentary closing. |
| Mixed punctuation | Use punctuation after the salutation and complimentary closing. |
| Return Address | Address of the person sending the letter |
