| A | B |
|---|
| Dateline | Displays the date the letter was keyed and mailed. |
| Body | The paragraphs of the document. |
| Complimentary Close | A formal closing after the body of the document (Sincerely/Regards, etc). |
| Reference initials | The initials of the person who typed/keyed the document |
| Enclosure | Indicates an Enclosure has been included in the envelope |
| Full-Block style | All items of the business letter begin at the left margin - No indentation. |
| Open punctuation | No punctuation is used following the salutation and complimentary close |
| Mixed punctuation | A combination of punctuations are used after the salutation and complimentary closing. |
| Signature Block | Author and his/her title |
| Letterhead | Pre-printed Sender's Company/Name and Address |
| Letterhead | Pre-printed Info in Header |
| Dateline | Spell this out! |
| Attention Line (Optional) | 1st line of inside address |
| Inside Address | Name & address of recipient |
| Salutation | Greeting, such as "Dear Mr. X" |
| Subject Line (Optional) | Gives quick overview of topic |
| Writer's Signature Block | Author's name; maybe title |
| Reference Initials | Initials of typist, maybe author |
| Enclosure Notation (Optional) | Says another document included |
| Copy Notation (Optional) | Tells who else received the letter |
| Mixed Punctuation | Salutation: & Comp Close, |
| Open punctuation | No : or , after salutation or comp close |
| Block style format | Lines begin at left margin |
| Modified block style format | Date, Closure Sig Blk from centerpoint |
| Quadruple Space | After date; before Signature Block |
| Margins | Adjust; at least .5" below letterhead |
| business letter | a letter written by an individual representing a business firm |
| personal-business letter | a letter written by an individual representing himself or herself |
| block formatting | all parts of the letter begin at the left margin |
| return address | the address of the person writing the letter and is keyed above the date |
| reference initials | the initials of the person keying the letter |
| writer's identification (business letter) | the typed name and title of the person signing the letter |
| complimentary closing | examples: sincerely, truly yours, in regards |
| title line (part of the writer's ID) | the position of the person writing the letter |
| inside address | the address of the person receiving the letter |
| quadruple space | four enters after the date and closing |
| double space | after each part except between the signature line and the title line |
| 2 inches (sometimes 2.5) | the standard amount of space from the top of the page |
| letterhead | A place on the letter than ususally includes a company's name or a person's name and the address. Also, it usually includes phone numbers. |
| date line | the month, day, and year (the first line of a letter) |
| body | the part of the letter that contains the message of the letter |
| signature | hand written on the letter by the writer of the letter |
| writer's identification (p-b letters) | the typed name and address of the person signing the letter |
| enclosure notation | typed after the reference initials to let the reader know other items are included with the letter |
| Dateline | Displays the date the letter was keyed and mailed. |
| Inside Address | Consists of the receiver's name and title, street address or post office box number, and the city/state/zip code. |
| business letter | a letter written by an individual representing a business firm |
| inside address | the address of the person receiving the letter |
| return address | the address of the person sending the letter |
| personal-business letter | a letter written by an individual to a business |
