| A | B |
|---|
| Backspace | delete items to left of cursor |
| Clipboard | store cut or copied data |
| Copy | how data in more than one place in the document |
| Cut | move data from one location in document to another location |
| Delete | remove data from of document |
| Find | locate data in a document |
| Format painter | copy selected formatting of text |
| Go To | move to selected area of document |
| Grammar Checker | mark possible grammar errors and offers suggestions for correction |
| Insert | place data in select areas of document |
| Paste | copy stored data to select location in document |
| Paste Special | copy stored data to select location in document in designated format |
| Replace | remove data and put in other data |
| Repeat Typing | repeat last action |
| Select Text | highlight specified text |
| Space Bar | expand or condense area between characters |
| Spell Checker | correct spelling errors |
| Thesaurus | find synonyms, antonyms, or related words |
| Undo Typing | allow one to undo a previous action |
| Bibliography (also References or Works Cited) | A list on the last page of a report of all reference material used in a report. |
| Bound Reports | Typically longer reports than unbound reports that are bound with covers or binders. |
| Divider Line | A line, usually approximately 1.5” in length, which separates the body of the document from the reference (source) information located below it. |
| Ellipsis (…) | Used to show an omission of words from quoted material. |
| Endnotes | Complete documentation for a reference, formatted with superscripted numbers, which is placed at the end of the document. |
| Enumerated Items | Numbered or listed items. |
| Footnotes | Complete documentation for a reference, formatted with superscripted numbers, which is placed at the bottom of the same page and preceded by a divider line. |
| Long Quotation | A quotation within a report that is four or more lines in length. |
| Outline | A type of enumeration that organizes information for a report. |
| Paragraph Headings | Indented and underlined secondary headings in a report. |
| Side Headings | Underlined primary headings which begin at the left margin in a report. |
| Table of Contents | An outline of the side and paragraph headings in a report with their respective page numbers. |
| Textual (Within Text) Citations | References which give credit for paraphrased or quoted material. They appear, keyed in parentheses, immediately following the material referenced within the report and include the author(s) name(s), the year of publication, and the page number(s) of the reference material. |
| Title Page (Cover Page) | The first page of a Business Report (not an Academic Report) that includes the title of the report, the writer’s name, and the date. It may also include the course or teacher’s name. |
| Unbound Report | A short report prepared without the use of a cover or binder. If the report has multiple pages, it is usually held together with a paper clip or staple in the upper left corner of the document. |
| Bibliography (also References or Works Cited) | A list on the last page of a report of all reference material used in a report. |
| Bound Reports | Typically longer reports than unbound reports that are bound with covers or binders. |
| Divider Line | A line, usually approximately 1.5” in length, which separates the body of the document from the reference (source) information located below it. |
| Ellipsis (…) | Used to show an omission of words from quoted material. |
| Endnotes | Complete documentation for a reference, formatted with superscripted numbers, which is placed at the end of the document. |
| Align (Justify) | Refers to the arrangement of data in relation to a fixed point. Example: Left align arranges all data so that the left side of all data begins at the same point. |
| Column | Data aligned from top to bottom. |
| Columnar Headings | Used to identify the data in each column of a table, they appear underlined and immediately above the column data. |
| Main Heading (Primary Heading) | Keyed in all capital letters, this is the main title of the table. |
| Row | Data aligned from left to right. |
| Secondary Heading (Sub Heading) | Keyed in initial capital letter, this heading, if used, appears a double space below the main heading and above the column headings/body. |
| Tables | A simple way to organize information using rows and columns to align data in an easy-to-read format. |
| Agenda | Includes the order of topics to be covered at a meeting and the individuals responsible for each topic. |
| Announcement | A document created to inform individuals of an event or occasion. No response is usually required. Usually sent to individuals within a targeted interest group. |
| Enhancements | Visual additions to attract a reader’s attention to specific text. |
| Flyer | A document created to inform individuals of an event or occasion. No response is usually required. Can be sent to a targeted interest group, but may also be posted for the general public to view. |
| Invitation | A document sent to specified individuals in order to inform them and request their presence at an event or occasion. A response (reply) to the invitation is often required to indicate whether or not the individual will attend. |
| Itinerary | A list which includes the dates, times, schedules, lodging, and method of travel to be used on a trip. |
| Minutes | A summary of the events and business conducted during a meeting. _____ are the official record of a meeting and are kept by the secretary of an organization. |
