| A | B |
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| Alphabetic filing | any system that arranges names or topics according to the sequence of the letters in the alphabet. |
| alphanumeric | of or relating to systems made up of combinations of letters and numbers |
| audit | a formal examination of an organization's or individual's accounts or financial situation; a methodic examination and review. |
| augment | to make greater, more numerous, larger, or more intense |
| caption | a heading, title, or subtitle under which records are filed |
| chronologic order | of, relating to, or arranged in or according to the order of time |
| continuity of care | continuation of care smoothly from one provider to another, so that the patient receives the most benefit and no interruption in care |
| dictation | the act or manner of uttering words to be transcribed |
| direct filing system | a filing system in which materials can be located without consulting an intermediary source of reference |
| gleaned | gathered bit by bit e.g., information or material picked over in search of relevant material |
| indirect filing system | a filing system in which an intermediary source of reference, such as a card file, must be consulted to locate specific files |
| microfilm | a film bearing a photographic record on a reduced scale of printed or other graphic matter |
| numeric filing | the filing of records, correspondence, or cards by number |
| objective information | information that is gathered by watching or observation of a patient |
| oblliteration | act of making undecipherable or imperceptible by obscuring or wearing away |
| OUTfolder | a folder used to provide space for the temporary filing of materials. |
| OUTguide | a heavy guide that is used to replace a folder that has been temporarily moved from the filing space |
| power of attorney | a legal instrument authorizing one to act as the attorney or agent of the grantor |
| pressboard | a strong, highly glazed composition board resembling vulcanized fiber; heavy card stock |
| procrastination | the intentional postponement of doing something that should be done |
| provisional diagnosis | a temporary diagnosis made before all test results have been received |
| quality control | an aggregate of activities designed to ensure adequate quality, especially in manufactured products or in the service industries |
| requisites | entities considered essential or necessary |
| retention schedule | a method or plan for retaining or keeping medical records, and their movement from active, to inactive, to closed filing |
| shelf filing | a system that uses open shelves rather than cabinets for storing records |
| shingling | a method of filing whereby one report is laid on top of the older report, resembling the shingles of a roof |
| subjective information | information that is gained by questioning the patient or taken from a form |
| tickler file | a chronologic file used as a reminder that something must be taken care of on a certain date |
| transcription | to make a written copy of, either in longhand or by machine |
| vested | granted or endowed with a particular authority, right, or property; to have a special interest in |
