| A | B |
|---|
| ALL CAPS | LETTERS OF EVERY WORD ARE CAPITALIZED |
| Attachment | shows something should be stapled or paper clipped to the memo |
| Block Style | paragraphs are NOT indented |
| Body | the message of the memo |
| Colon | mark of puncutation that follows the guide words |
| Enclosure | indicates something should be included with the memo |
| Entries | information that follows the guide words |
| Guide Words | TO, FROM, DATE, SUBJECT |
| Initial Caps | only the first letter of each important word is capitalized |
| Memo Heading | made up of the Guide Words and Entries |
| Memorandum | written communication circulated within a company or organization |
| Memo | short for memorandum |
| Tab Key | used to align entries in a memo heading |
| Typist Initials | the initials of the person who typed the memo |
| Top margin | 2 inches |
| Side and Bottom Margins | 1 inch |
| c: | Copy Notation |
| Double Space (DS) | spacing betwEEn the parts of a memo |
| Single Space (SS) | spacing wiTHIN the paragraphs of a memo |
| TO | guide followed by entry showing the name of the person the memo is for |
| FROM | guide word follwed by the entry showing the name of the person sending the memo |
| DATE | guide word followed by the entry showing when the memo was sent |
| SUBJECT | guide word followed by the entry showing the topic of the memo |
| This entry is keyed in ALL CAPS | subject entry |
| These entries are keyed in Initial Caps | to, from, and date entries |
