| A | B |
|---|
| Memo Heading | Includes who the memo is being sent to, who the memo is from, the date the memo is being sent, and what the memo is about. |
| Memo Body | The paragraphs of the memo all begin at the left margin and are shift-entered with a full enter between paragraphs. |
| Reference Initials | If someone other than the originator of the memo keys it, his/her initials are keyed in lowercase letters at the left margin, a full enter below the body. |
| Memo Attachment/Enclosure Notations | If another document is attached to a memo, the word “Attachment” is keyed at the left margin a full enter below the reference initials if present; if a document accompanies the memo but is not attached to it, key the word “Enclosure”. |
| Return Address | Consists of a line for the street address and one for the city, state, and zip code. |
| Letter Date | Key the month, day, and year on the line below the city, state, and zip code. |
| Letter Mailing Address | Key the first line of the letter mailing (delivery) address two full enters below the date. A personal (Miss, Mr., Mrs., or Ms.) or a professional (Dr., Lt., Senator) title is keyed before the receiver’s name. |
| Salutation | Keyed one enter below the mailing address; Ex: Dear Mr. Harris. |
| Body | The letter message a full enter below the salutation; shift enter and block the paragraphs with a full enter between them. |
| Complimentary Close | Keyed a full enter below the last line of the body; Ex: Sincerely. |
| Name of the Writer | – Key the name of the writer two full enters below the complimentary close. |
| Letter Attachment/Enclosure Notation | If another document is attached to a letter, the word “Attachment” is keyed at the left margin, a full enter below the writer’s name; if the additional document is not attached, the word “Enclosure” is used. |
