| A | B |
|---|
| Purchasing | The buying of goods and services for a business |
| Purchasing Order | The form that a business fills out to order goods; may be the same as a purchase agreement or purchase contract |
| Purchasing Process | A series of sequential steps taken by purchasing specialists to buy goods and services for a business. |
| Contact Information | Name and contact info for the individual submitting the purchase order, such as email, phone and fax number |
| Purchase Order# | A buyer will typically generate a unique purchase order number as a point of reference for a specific order |
| Vendor ID | If known, a seller may include a vendor ID number, which may allow the seller to more easily confirm the purchaser and complete the order |
| Ship/Bill To: | complete address information for the purchasing business, which may identify where the goods will be shipped to |
| Date | The date the purchase order was completed and submitted |
| Date Requried | Date the goods/services are needed by |
| Ship Via | Preferred method for shipment/transportation of goods to be received |
| Terms | Timeframe within which payment is due. Net 30 (30 days) is common |
| Item and Description | Provide details, including the supplier's item number and any details to ensure accurate ordering |
| Price, Quantity & Totals | List the price and quantity of each item to determine totals to endure agreed upon pricing is accurate and set prior to purchasing |
| Notes | List and special needs or requests to the seller |
