| A | B |
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| Word recognizes which of the following programs as valid data sources in a mail merge? | Excel worksheet, Outlook contacts list, Access table, Access query, & Word table |
| ___ are useful for creating multiple documents that have the same basic content and personalizing them with unique information from a data source. | Mail merges |
| Which of the following are valid applications for the mail merge? | labels, form letters, email blast, & invitations |
| Which of the following mail merge documents contains text and graphics that are the same for each version of the merged document? | main document |
| Which of the following steps are included when the Mail Merge Wizard is used? | Check for errors, Create or use existing data source, Preview and print, Merge into one document, & Set up main document |
| ___ in a table contain like information such as first name, last name, address, etc. | Fields |
| Which of the following are valid main document types in the Start Mail Merge drop-down list? | E-mail Messages, Letters, Labels, Envelopes & Normal Word Document |
| How many steps are included in the Mail Merge Wizard? | 6 |
| You wish to send an electronic invitation to your customers. Which document type would you choose in the Mail Merge Wizard? | E-mail Messages |
| You wish to use the same letter sent to employees last quarter. Which starting document type would you select in the Mail Merge Wizard? | Start from existing document |
| Which of the following options in the Select recipients section would you choose to merge data from an Excel worksheet? | Use an existing list |
| A ___ is a file that contains information to be merged in the main document. | data source |
| A ___ is a collection of information that is organized so that you can retrieve some or all of it quickly. | database |
| Which of the following extensions represents a data source file created in Access? | accdb |
| Which of the following extensions represents a data source file created in Excel? | xlsx |
| When open, the Mail Merge Recipients dialog box expands to display all fields and ___. | records |
| A ___ in the Mail Merge Recipients dialog box displays all information about a single person, place, or thing. | record |
| How do you choose to exclude specific recipients in the Mail Merge Recipients dialog box? | uncheck the check box |
| The data and time field places the current date and time in the designated location. On which tab is the date and time button located? | Insert |
| In order to select fields from the recipient’s list, which of the following options in the Write your letter section would you choose? | Address block… |
| Which of the following options in the Write your letter section opens the Insert Merge Field dialog box, which provides an option to insert fields individually? | More items… |
| Use the ___ button in the Insert Address Block dialog box to fix missing or out-of-order fields. | Match Fields |
| The field name is always surrounded by ___ (<< >>) and does not display in the merge document. | chevrons |
| In the Insert Greeting Line dialog box, the ___ default punctuation and is not used in any business letter formats. | comma |
| Which of the following options are available in the Preview your letters pane? | Find a recipient…, Previous button<<, Next button<<, Edit recipient list… & Exclude this recipient |
| You are in the final step in the Mail Merge Wizard process and wish to add a personal note on only one recipient’s letter. In order to locate the desired recipient’s letter, you select the Edit individual letters… option and choose which radio button? | To, From & Current Record |
| If you choose the ___ option in the Merge to Printer dialog box, you will not be given the opportunity to edit letters. | Print |
| Use the Select Recipients drop-down list to manually walk through a mail merge. Which option would you choose if your recipients list is an Excel worksheet? | Use an Existing List… |
| You notice the zip code is missing in the preview area of the Insert Address Block dialog box. In order to correct the error, which button do you click? | Match Fields |
| Before you send the merge document to the printer, click the ___ button to review the letters on the screen. | Preview Results |
| You have over 500 letters to merge and want to ensure there are no errors before merging. Which of the following options quickly checks for errors without merging? | Simulate the merge and report errors in a new document. |
| You have added 30 new recipients and only wish to create merge letters for those new recipients. Which option in the Merge to New Document dialog box do you use? | From: __ To: __ |
| Which error message displays next to fields where the data source does not match the main document? | (not matched) |
| You are using an Excel spreadsheet as your data source. In order to display available fields, you choose the ___ Insert option in the Insert Merge Field dialog box. | Database Fields |
| Which of the following options are available in the Envelopes Options dialog box? | Envelope size, Delivery address font, Return address font, & Preview |
| You can create your own custom labels using which of the following buttons in the Label Options dialog box? | New Label… |
