| A | B |
|---|
| Actionable Information | Information that can be used to advance healthcare for individuals and populations. |
| Information Lifecycle | The full process through which health information is handled, with accuracy, privacy, security, and confidentiality maintained at every stage. |
| Privacy | The right of individuals and organizations to determine the requirements of data usage; freedom from interference or intrusion. |
| Security | Protection of data against accidental or intentional use by unauthorized users; the state of being free from danger or threat. |
| Confidentiality | The obligation to protect health information and keep it private according to legislation and professional standards. |
| Canadian Health Information Management Association (CHIMA) | The national professional association for the health information profession in Canada. |
| Canadian College of Health Information Management (CCHIM) | A national not-for-profit body that defines accreditation criteria for educational institutions and certification criteria for health information professionals. |
| Canadian Institute for Health Information (CIHI) | An independent non-profit organization that provides crucial data about Canada's healthcare system and the health of Canadians. |
| Health Information - Certified Associate (HICA) | Certification offered by the Canadian College of Health Information Management for individuals working in a frontline or point-of-care role with health information. |
| Principle | An accepted or professed rule of action or conduct; a fundamental, primary, or general law or truth from which others are derived. |
| Practice | A customary performance or operation; to perform, follow, or observe habitually or usually. |
| Records Management | Supervision and administration of digital or paper records, regardless of format. |
| Systematic Tools or Controls | Tools or controls used for the creation, use, maintenance, and destruction of records. |
| Regulatory and Legal Requirements | Canadian requirements that records management must follow when records are created, used, maintained, or destroyed. |
| Health Information Professional | A professional who provides direction and governance in records management, including collection, use, access, disclosure, retention, and destruction of health information. |
| Health Information Management Professional | A recognized specialist in the science and technology of health information. |
| Collection | The gathering of health information as part of records management. |
| Organization | Arranging information so it can support decision-making and records management processes. |
| Analysis | Reviewing information to identify meaning, trends, patterns, or potential issues. |
| Storage | Keeping records securely so they can be maintained and retrieved when needed. |
| Retrieval | Locating and accessing records when they are needed. |
| Dissemination | Sharing information to support decision-making activities. |
| Use | Applying health information for appropriate purposes within records management. |
| Access | The ability to obtain or view health information when authorized. |
| Disclosure | The sharing or release of health information when permitted or required. |
| Retention | Keeping records for the required period according to policy and legal requirements. |
| Destruction | Securely destroying records according to legal and regulatory requirements. |
| Compliance | Meeting applicable regulations, standards, policies, and legal requirements. |
| Decision-Making | Using information to support decisions in healthcare and organizational settings. |
| Risk | Potential harm or problems associated with information handling that records management helps reduce. |
| Operational Efficiency | Improved efficiency in organizational work through effective records management. |
| Accountability | Responsibility for the management and treatment of personal and medical information. |
| Recognize and Manage Complexity | Principle stating that there is no simple answer to complex issues and needs. |
| Focus on Adoption | Principle stating that information systems are only successful if they are used. |
| Deliver Tangible and Visible Benefits | Principle stating that it is not enough to deliver hidden fixes that are out of public view. |
| Prioritize According to Business Needs | Principle stating that the most urgent business needs should be addressed first. |
| Take a Journey of a Thousand Steps | Principle stating that organizations should avoid solutions that promise to fix everything. |
| Provide Strong Leadership | Principle stating that successful projects require strong leadership. |
| Mitigate Risks | Principle stating that good risk management should be applied to ensure success. |
| Communicate Extensively | Principle stating that a clear message supported by a communication plan should be developed. |
| Aim to Deliver a Seamless User Experience | Principle recognizing that staff do not understand the distinction between systems. |
| Choose the First Project Very Carefully | Principle stating that the first project must build momentum for further work. |
| Domains of Practice | The four practice areas of Privacy, Data Quality, Electronic Health Information Management, and HIM Standards. |
| Data Quality | A domain of practice related to maintaining reliable, accurate, and useful health information. |
| Electronic Health Information Management (e-HIM) | A domain of practice related to managing health information electronically. |
| HIM Standards | A domain of practice related to standards used in Health Information Management. |
| Record Creation and Maintenance | The process of creating and maintaining complete, accurate, and up-to-date patient records. |
| Record Storage and Retrieval | The process of storing patient records securely and making them accessible when needed. |
| Electronic Health Record (EHR) | An electronic system used to store and retrieve patient records. |
| Paper-Based System | A non-electronic system used to store and retrieve records. |
| Record Analysis and Reporting | The process of analyzing records to identify trends, patterns, and issues and generate reports. |
