| A | B |
|---|
| Electronic Patient Record (EPR) | A record that contains all health encounters for a specific organization or institution. |
| Electronic Medical Record (EMR) | A record that contains all health information from a physician’s office or clinic. |
| Electronic Health Record (EHR) | A collection of information and interactions with different healthcare providers that aims to create a unified lifelong record; aims to connect organization EPRs and clinic EMRs into a universal record. |
| Computer-Based Patient Record | A term used to describe an electronic form of the patient record. |
| Hybrid Record | A health record that exists in both paper and electronic form. |
| Fully Electronic Record | A record format in which paper documents are scanned into digital format and the original paper copy is destroyed. |
| Digital Imaging | Images stored electronically as part of the patient record. |
| Integrated Electronic Health Record | An EHR that supports data sharing among users in different locations while maintaining privacy and security. |
| Data Sharing | The exchange of health information between authorized users, providers, or systems. |
| Secondary Purposes of Health Information | Uses of collected health information beyond direct care, such as research, planning, and administrative decision-making. |
| Healthcare Delivery | The way healthcare services are provided to patients across settings. |
| Outpatient Setting | A healthcare setting where patients receive services without being admitted to hospital; becoming more common as technology evolves. |
| Community Setting | A non-hospital healthcare setting where patients may receive care or support services. |
| Records Standards | Guidelines that help ensure health records are managed consistently across healthcare settings. |
| Technological Change | Changes in systems, applications, tools, templates, and code systems that affect records management. |
| Application Retention | Preserving access to software applications needed to read, interpret, or use older electronic health information. |
| Template Version Management | Managing different versions of electronic forms or templates so health information retains meaning and context. |
| Code Systems | Standardized systems used to classify, label, or represent health information. |
| Data Without Context | Health data that loses meaning because the surrounding text, values, templates, or system information is missing. |
| Data Integrity | The accuracy, completeness, consistency, and usability of data over time. |
| Privacy | The right of individuals to control access to and use of their personal information. |
| Security | Protection of health information against unauthorized access, use, disclosure, alteration, or loss. |
| Unauthorized Access | Access to electronic health records by someone who does not have permission. |
| Authorized User | A person who has permission to access specific patient information. |
| Access Tracking | Monitoring who accessed information, when it was accessed, how long it was accessed, and what actions were taken. |
| Audit Trail | A system record that tracks access, edits, entries, retrievals, printing, or distribution of information. |
| Technological Safeguards | Electronic tools used to protect privacy, security, and data integrity. |
| Physical Safeguards | Physical steps used to protect information, such as privacy screens, locked cabinets, and restricted office access. |
| Restricted Access | Limiting entry to offices, computer areas, systems, or records to authorized people. |
| Archiving | Preserving and storing older or outdated health records, data, or applications in a secure and accessible archival system or repository. |
| Virtualization | Creating virtual environments that imitate the functionality of physical hardware or software systems. |
| Emulation | Imitating or replicating the behaviour and functionality of legacy or outdated systems within a modern computing environment. |
| Legacy System | An older or outdated computer system, application, or format that may still contain important health information. |
| Archival System | A designated system or repository used to store preserved records, data, or applications. |
| Repository | A secure storage location for archived records, data, or applications. |
| Standard Terminologies | Consistent terms used to support the management and preservation of health information. |
| Privacy Act | A federal Canadian law that sets standards for how personal information is collected, used, disclosed, and protected by federal institutions. |
| Personal Information Protection and Electronic Documents Act (PIPEDA) | A federal Canadian law governing personal information handling by private-sector organizations. |
| Office of the Privacy Commissioner of Canada | The federal office that administers the Privacy Act and supports privacy rights in Canada. |
| Consent | Permission to collect, use, disclose, or share personal information. |
| Provincial Health Information Privacy Legislation | Provincial laws governing the collection, use, and disclosure of personal health information. |
| Personal Health Information Protection Act (PHIPA) | Ontario legislation governing personal health information. |
| Personal Health Information Privacy and Access Act (PHIPAA) | New Brunswick legislation governing personal health information privacy and access. |
| Personal Health Information Act (PHIA) | Nova Scotia legislation governing personal health information. |
| Freedom of Information and Protection of Privacy Act (FIPPA) | Ontario legislation regulating access to government-held information and protection of personal data. |
| Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) | Ontario municipal legislation regulating access to information and privacy protection. |
| Right to Information and Protection of Privacy Act (RTIPPA) | New Brunswick legislation regulating access to information and privacy protection. |
| Freedom of Information and Protection of Privacy Act (FOIPOP) | Nova Scotia legislation regulating access to information and privacy protection. |
| Public Sector | Government or publicly funded organizations subject to access and privacy legislation. |
| Access to Information | The right or process of requesting access to government-held or organizational information. |
| Release of Personal Health Information | The disclosure or transfer of personal health information according to legislation, consent, and policy. |
| Circle of Care | A concept describing sharing of personal health information among providers involved in a patient’s healthcare. |
| Privacy Risk | The possibility that personal health information may be accessed, used, disclosed, or distributed inappropriately. |
| Access Restriction Tools | Electronic tools used to limit access to information based on user role or need. |
