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| Data Quality Work Cycle | A three-component approach involving planning, implementing or assessing, and informing users about data quality. |
| Planning Component | The work cycle component that describes processes, assigns roles and responsibilities, and identifies data quality priorities. |
| Data Quality Assessment | The process of evaluating data quality using dimensions, characteristics, and criteria. |
| Informing Users About Data Quality | The stage where data users are told about data quality so they can decide whether data is appropriate for use. |
| Data Quality Dimension | A major category used to assess data quality. |
| Data Quality Characteristic | A specific feature within a data quality dimension. |
| Data Quality Criteria | Detailed measures used to assess a data quality characteristic. |
| Accuracy | The degree to which data in a database or registry reflects the reality it was designed to measure. |
| Timeliness | The time between the end of the reference period and the date the data becomes available to users. |
| Comparability | The extent to which databases are consistent over time and use standard conventions. |
| Usability | The ease with which a database or registry can be understood and accessed. |
| Relevance | The degree to which a database or registry meets current and potential future user needs. |
| Reference Period | The period of time to which data or information applies. |
| Standard Convention | A consistent method or rule, such as data elements or reporting periods, used to support comparability. |
| Data Element | A specific unit of information collected or stored in a database or record. |
| Reporting Period | A defined period for which data is collected or reported. |
| Internal User | A person within an organization who uses data for operations, reporting, or decision-making. |
| External User | A person or organization outside the facility who uses data for reporting, analysis, or other approved purposes. |
| Coding | The process of assigning codes to diagnoses, procedures, or other health information. |
| Abstracting | Extracting selected clinical, demographic, and administrative data from the patient record. |
| Indicator | A quantifying value of input, output, efficiency, or effectiveness. |
| Health Indicator | A measure that represents a dimension or determinant of health. |
| Determinant of Health | A factor that influences health, such as income or education. |
| Data Quality Framework | A structured model used to measure and evaluate data quality. |
| Health Information Professional | A professional who monitors and evaluates health data quality. |
| Reliability | The extent to which data can be trusted and consistently used. |
| Transparency | The degree to which information about data quality and processes is clear and available. |
| Completeness | The extent to which required information is present. |
| Medical Office Administrator | A staff member who supports data quality by accurately collecting, entering, and maintaining patient data. |
| Standardized Procedure | A consistent process that supports reliable and complete data collection. |
| Health Information System | A system used to collect, store, manage, and share health information. |
| World Health Organization (WHO) Framework | A framework that uses criteria to assess the quality of health-related data and indicators. |
| International Monetary Fund Data Quality Assessment Framework | A framework referenced by the WHO for assessing data quality. |
| Periodicity | The frequency at which an indicator is measured. |
| Consistency | The consistency of data within a dataset and between datasets over time. |
| Representativeness | How well a dataset represents the population and subpopulations. |
| Disaggregation | The availability of statistics by categories such as age, sex, geographic region, or ethnicity. |
| Confidentiality | Protection of information from unauthorized access or disclosure. |
| Data Security | Safeguards used to protect data from unauthorized access, alteration, loss, or misuse. |
| Data Accessibility | The extent to which authorized users can obtain data when needed. |
| Statistics Canada Quality Assurance Framework | A framework defining statistical information quality using six dimensions. |
| Accessibility | The ease with which information can be obtained. |
| Interoperability | The availability of supplementary information needed to interpret or use information. |
| Coherence | The degree to which information can be combined with other statistical information over time. |
| Supplementary Information | Additional information needed to interpret or use data correctly. |
| Overlapping Categories | Similar data quality categories shared across different frameworks. |
| Governance | Direction and oversight for managing the health information lifecycle. |
| Leadership | Guidance provided by health information professionals in health information management issues. |
| Electronic Health Record (HER) | A digital health record used to store and manage patient information. |
| Data Quality in EHR | Maintaining accurate, complete, timely, and relevant data in electronic health records. |
| Error Detection | The process of identifying inconsistencies, inaccuracies, or missing information. |
| Error Correction | The process of making authorized corrections to documentation or data. |
| Systematic Review Process | A planned review used to identify errors or missing information in records. |
| Inconsistency | A difference or conflict in information across documents or systems. |
| Inaccuracy | Information that is incorrect or does not reflect the actual situation. |
| Missing Information | Required information that is absent from the record. |
| Track Changes | An electronic feature used to show edits made to documentation. |
| Version Control | A system feature that tracks different versions of a document or record. |
| Audit Trail | A record of actions taken in a system, including edits and access. |
| Paper-Based Correction | A correction made clearly in a paper record with the date and responsible individual documented. |
| Authorization | Approval required before making or validating corrections. |
| Legal Requirement | A law or regulation that must be followed when managing records. |
| Organizational Policy | A rule established by an organization to guide practice. |
| Continuous Improvement | Ongoing effort to identify and address areas for improvement. |
| Training Program | Education used to improve staff knowledge and skills. |
| Documentation Accuracy | The degree to which documentation is correct and reliable. |
| Patient Care | Healthcare services provided to assess, diagnose, treat, and support patients. |
| Operational Efficiency | The ability to complete work effectively with reduced waste of time or resources. |
| Data-Driven Decision-Making | Using data to guide decisions in healthcare and operations. |
| Health Information Exchange (HIE) | The sharing of health information between authorized providers or systems. |
