| A | B |
|---|
| Bank Deposit | Money placed into a bank account. |
| Deposit Handling | The process of documenting, balancing, securing, and depositing payments safely. |
| Cash Payment | Payment made using cash. |
| Cheque Payment | Payment made by cheque. |
| Debit Payment | Payment made using a debit card. |
| Credit Card Payment | Payment made using a credit card. |
| E-Transfer | An electronic transfer of money from one bank account to another. |
| Direct Deposit | An electronic payment deposited directly into the office bank account. |
| Cash Handling | Counting, storing, and documenting cash carefully and securely. |
| Cheque Endorsement | Signing or stamping a cheque before deposit. |
| For Deposit Only | A restrictive cheque stamp used to improve deposit security. |
| Terminal Report | A payment processing report used to confirm debit or credit card transactions. |
| Confirmation Record | A record that helps trace and verify electronic payments or reimbursements. |
| Deposit Slip | A form that summarizes the funds being deposited into the bank account. |
| Account Number | The bank account identifier listed on a deposit slip. |
| Cash Total | The total amount of cash included in a deposit. |
| Coin Total | The total amount of coins included in a deposit. |
| List of Cheques | A list of cheques included in the deposit. |
| Total Deposit Amount | The full amount of money being deposited. |
| Electronic Deposit System | A system that allows deposit information to be prepared or submitted electronically. |
| Mobile Deposit | A deposit method that uses a mobile device to deposit funds or submit cheque images. |
| Verify Totals | Check that collected payments match the amount being deposited. |
| Secure the Funds | Protect cash, cheques, and payment records from loss, theft, or unauthorized access. |
| Balanced Deposit | A deposit where the total collected matches the total being deposited. |
| Deposit Discrepancy | A difference between payment records and the amount being deposited. |
| Dual Verification | Using two people to confirm deposit totals and reduce errors. |
| Cross-Reference | Compare one record with another to confirm accuracy. |
| Deposit Error | A mistake in preparing or recording a deposit. |
| Incorrect Math | A calculation error that can affect deposit totals. |
| Missing Cheque | A cheque that should be included or recorded but is absent. |
| Missing Receipt | A receipt that should support a payment record but is absent. |
| Recording Mistake | An error made when entering or documenting a transaction. |
| Transposed Number | A number entered with digits in the wrong order, such as recording 64 as 46. |
| Bank Reconciliation | Comparing the clinic’s internal accounting records with the bank statement. |
| Bank Statement | A bank summary showing account activity for a specific period, usually one month. |
| Account Activity | Deposits, withdrawals, service charges, interest, cleared cheques, and ending balance. |
| Ending Balance | The balance shown at the end of a bank statement period. |
| Timing Difference | A difference between the bank statement and office records caused by transaction processing time. |
| Outstanding Cheque | A cheque recorded by the clinic but not yet processed by the bank. |
| Deposit in Transit | A deposit recorded by the clinic but not yet processed by the bank. |
| Bank Service Charge | A fee charged by the bank that must be recorded in the clinic’s ledger. |
| NSF Cheque | A cheque returned unpaid because the payer does not have enough money in the bank account (Non-sufficient funds) |
| Interest Earned | Interest paid by the bank that should be recorded in the clinic’s ledger. |
| Bank Error | A mistake made by the bank that should be reported for resolution. |
| Clinic Recording Error | A mistake made in the clinic’s records that should be corrected. |
| Bank Reconciliation Process | Obtain the statement, compare transactions, check off matching items, identify differences, adjust records, and confirm balances match. |
| Adjusted Bank Balance | The corrected bank balance after reconciliation adjustments. |
| Adjusted Book Balance | The corrected clinic record balance after reconciliation adjustments. |
| Matching Item | A transaction that appears correctly in both the bank statement and clinic records. |
| Unmatched Item | A transaction that does not yet match between the bank statement and clinic records. |
| Duplicate Entry | A transaction recorded more than once. |
| Missing Entry | A transaction that should have been recorded but is absent. |
| Forgotten Bank Charge | A bank fee that appears on the statement but has not been entered in the clinic’s records. |
| Monthly Reconciliation | Reconciling accounts each month to identify errors and maintain accurate records. |
| Supporting Document | A document that supports a financial record, such as a receipt, statement, cheque record, or deposit slip. |
