| A | B |
|---|
| Alignment | The way multiple lines of text line up along the left margin, the right margin, or both margins. |
| Attachment | A special notation at the end of a letter that indicates that an item(s) is included with the letter. |
| Body | The main text of a personal letter, business letter, memo, email, or report. |
| Block Style Letter | A letter style in which all the text is aligned at the left margin. |
| Bullets and Numbering | A word processing feature used to arrange items in a list with each item beginning with a bullet or a number. |
| Center Justification | An alignment feature that centers text between margins. |
| Complimentary close | The farewell of a business letter that is keyed a double space (DS) below the last line of the body. |
| Copy Notation | Use lowercase (c ) by the name of the person(s) to receive a copy. Place the copy notation a double space below the last line of the enclosure notation or the reference line if there is no enclosure. |
| Cursor | An on-screen blinking character that shows where the next character will appear. |
| Double space | Pressing the enter key twice (2) leaving one blank line. This can also refer to line spacing using the word processing feature to leave one blank line between each line of text. |
| Ellipsis | The symbol used to indicate material omitted from a quotation. An ellipsis is three periods, each preceded and followed by a space. ( . . . ) |
| Email heading | Includes the same information as the memo heading (To:, From:, Date:, and Subject:) |
| Flush left/Align left/Left aligned | The alignment of text along the left margin, leaving a ragged right margin. |
| Flush right/Align right | Aligning text along the right margin, leaving a ragged left margin. |
| Font | One complete collection of letters, punctuation marks, numbers, and special characters with a consistent and identifiable typeface, weight, posture, and type size. |
| Formatting | The formatting of a document includes margins, the font and alignment used for text, headers, footers, page numbering, and the way that numbers are displayed. |
| Hanging Indent | A temporary left margin that indents all lines but the first line of the text. |
| Inside/letter address | The address of the receiver of the letter. |
| Justification/Justified/Full justified | The alignment of multiple lines of text along the left margin, the right margin, or both margins. The term justification often is used to refer to full justification, or the alignment of text along both margins. |
| Landscape | A page layout in which text and/or graphics are printed across the long edge of the page (same as landscape orientation). |
| Letterhead | Stationary used by a business that contains information such as the business name, address, logo, web site, and telephone number. |
| Memo | A written message used by employees within an organization to communicate with one another. |
| Memo heading | Includes the information required for sending the memo (To:, From:, Date:, and Subject:) |
| Name of the writer/Signature Block | The originator of the message and is keyed a quadruple space below the complimentary close. |
| Orientation | The vertical or horizontal setup of the printed page (landscape or portrait). |
| Personal business letter | A letter written by an individual to deal with business of a personal nature. |
| Quadruple space | Pressing the enter key four (4) times leaving three blank lines. |
| Reference initials | The lowercase initials of the keyboard operator and is keyed at the left margin, a double space below the writer’s name. The lowercase initials of the keyboard operator and is keyed at the left margin, a double space below the writer’s name. |
| Reference list/Works cited/Bibliography | A list of all references used in a report. This allows the writer to give credit to the author of the material used in the report. |
| Return address | The address of the sender of the letter and consists of a line for the street address and one for the city, state, and ZIP code. |
| Salutation | The greeting of a letter that is keyed a double space below the letter address. |
| Single space | Pressing the enter key one (1) time leaving no blank lines. |
| Spell checker | A program, often a feature of word processing programs, that checks for the correct spelling of words in a document by comparing each word against a file of correctly spelled words. |
| Table | An arrangement of data (words and/or numbers) in rows and columns. |
| Textual citations | References used to give credit for quoted or paraphrased material and are keyed in parentheses in the report body. |
| Thesaurus | A program, often a feature of word processing programs, that checks selected words in a document for others words of similar meaning. |
| Triple space | Pressing the enter key three (3) times leaving two blank lines. |
| Unbound report | Short reports that are prepared without binders or covers. |
| Word processing | Using the computer to create, edit, proofread, format, and print documents. |
| Word wrap | A feature that causes the word processor to force all text to fit within the defined margins. When you fill one line with text, the word processor automatically jumps to the next line so that you are not required to keep track of line lengths and to press the Return key after each line. |
