| A | B |
|---|
| Contact Information | Name and contact info for the individual submitting the purchase order, such as email, phone and fax number. |
| Daily average usage | Is the number of units sold (or used) on a daily. |
| Date | The date the purchase order was completed and submitted. |
| Date Required | Date the goods/services are needed by. |
| Formula for Reorder Point (Level) | Lead Time x Daily Average Usage |
| Formula for Reorder Point (Level) with Safety Stock | Lead Time × Daily Average Usage + Safety Stock |
| Item & Description | Provide details, including the suppliers item number and any details to ensure accurate ordering. |
| Lead time | Is the time it takes the supplier or the manufacturing process to provide the ordered units |
| Notes | List and special needs or requests to the seller. |
| Price, Quantity & Totals | List the price and quantity of each item to determine totals to ensure agreed upon pricing is accurate and set prior to purchasing. |
| Purchase Order # | A buyer will typically generate a unique _____________________ as a point of reference for a specific order. |
| Purchasing | The buying of goods and services for a business. |
| Purchasing Order | The form that a business fills out to order goods; may be the same as a purchase agreement or purchase contract. |
| Purchasing Process | A series of sequential steps taken by purchasing specialists to buy goods and services for a business. |
| Ship Via | Preferred method for shipment/transportation of goods to be received. |
| Ship/Bill To | Complete address information for the purchasing business, which may identify where the goods will be shipped to. |
| Smart card | Typically a type of chip card, is a plastic card that contains an embedded computer chip |
| Terms | Timeframe within which payment is due. Net 30 (30 days) is common. |
| To | Complete address information of the seller, which may specific to the purchasing department or individual handling purchasing responsibilities. |
| Vendor ID | If known, a seller may include a vendor ID number, which may allow the seller to more easily confirm the purchaser and complete the order. |
