SCHOOL INTERNAL ACCOUNTS & THE INTERNAL ACCOUNTS MANAGEMENT SYSTEM (IAMS)
The Office of School Financial Services has successfully converted CPS schools to the new Oracle Internal Accounting Management System (IAMS). The enterprise IAMS system has replaced the M.Y.O.B.™ stand-alone system. IAMS is integrated with Oracle HR and Budget modules, IMPACT and U.S. Bank’s SinglePoint online banking system. Thus, this one-stop system is designed to provide schools the ability to do their day-to-day accounting, cash management, book transfers and banking more efficiently. Schools have the ability to print treasurer receipts, initiate and complete book transfers directly to spending lines, setup and maintain vendor files, run school reports and view Bank Daily Transactions. And, because the system is in Oracle, it is accessible from any school computer, and there is no need to backup information.
The Bank Daily Transactions tab provides schools with ability to view and search bank information on items such as cleared checks, deposits, book transfers, ACHs, EDIs, etc. The system will also auto-mark cleared checks on the Reconciliation screen. Click the Bank Daily Transaction link below for instructions.
**NEW 1099 REQUIREMENTS:The New Sports Officials feature has been added to IAMS. Please review the Instruction Manual and Quick Reference Guide linked below. NOTE: No official can receive payments unless their name is listed in the Sports Official database in IAMS.
--Remember...if you are in doubt about a transaction, phone first. This may save you time and frustration.
New Clerks and Business Staff should register for IAMS training in CPS University. Contact us if you need help with registration.
If any school needs help or support with internal accounts, please contact us.
We have also scheduled IAMS support classes to assist schools with getting caught up with reconciliations and to help with internal accounts issues. Registration is in CPS University.
Schools must complete the vendor file (name, address, phone, etc) for all individuals receiving checks from internal accounts. Schools should also request these individuals to complete W-9 and Contact information forms and submit to Accounts Payable via email (apw9form@cps.k12.il.us) or Fax (773-553-2704). This does not apply to employees or students.
IAMS Support Team Contact Information:
- Hotline: 553-2750
- Email: IAMS@cps.k12.il.us (You can also click the email link at top of page.)
Internal Accounts Survey Training Manual 2011
Fixed Asset Manual 2011 - Phase 2
Newsletter - May 2011
FINANCE WORKSHOP FOR SCHOOL BUSINESS STAFF Jan 2011
Presentations and Handouts
Newsletter - Jan. 2011
Workshop 2011 Primary Presentation
Special Income Fund 124
Fixed Asset Presentation
Fixed Asset Handout
Title I and You Handout
Grants Acceptance Handout
PO Cancellation Handout
PO Cancellation Example
Helpful links:
IAMS Reference Manual
September 2010 Newsletter
IAMS Support Newsletter
Frequently Asked Questions - Jan 2010
Escheat Forms
Sports Officials Instruction Manual
Sports Officials Payments Quick Reference Guide
W-9 Form
W-9 Form
Contact Sheets - Submit with W-9
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| Last updated 2011/07/26 10:33:01 CDT | Hits 4799 |
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